I’ve been looking around for Landlord/Property Management software that handle small to medium sized property portfolios for private landlords, just to make life a little bit more organised for myself. I figured it couldn’t hurt.
Needless to say, a few Google searches later and I realised that there are plenty to choose from, and new packages are continuously being made available, so there’s a small issue of cutting through the shit in order to find anything useful.
So, which is the best landlord management software?
What does Landlord Management Software actually do?
Firstly, let me tell you what they’re supposed to do: save you time and money when managing your rental property(ies).
There are various different types of Landlord/Property Management softwares available, but by and large, most landlords use them for accounting (i.e. tracking expenses), setting reminders, and data storage (i.e. a central place to store all your documents, like tenancy agreements, EPC’s and gas safety certificates).
Almost all [respectable] landlord software will help with the following:
- Property details storage
- Tenant details storage
- Tenant & Rent Management
- Legal Document Centre
- Contact & Supplier Management
- Online Storage (for documents)
- Accounting/Property Expense Management
- Record expenses, including repeat expenses
- Mortgage & Loan Management
- Tax reports
- Detailed income tax liability report
As said, there are a buttload of solutions to choose from, so I’m not going to bombard you with all them, because I don’t see the usefulness in that. Instead, I’m just going to mention the few that I think will best serve the average landlord with a small to moderate sized portfolio…
Recommended Paid Landlord Management Software – good for storing documents, key details of property & tenancy, and complete accounting solutions!
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£2.49Ex VATPer month
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Cloud-based solution, great for the Everyday & Portfolio Landlords with 1- 500+ tenancies!
Landlord Vision is a cloud based solution, designed for people who want to be able to access their account from any device and location (mobile app available). It relies on internet connection.
Landlord Vision is subscription based with no minimum term contract. The subscription is based on the number of tenancies you need to manage so you don’t need to pay for more than you need.
One of the most popular landlord software out there; the feature list is immense!! My personal favourite, and it’s the only landlord property management software recommended by the National Landlord Association (NLA) and the Residential Landlords Association (RLA).
Landlord Vision is an online cloud-based property management software tool. You can access it from any web connected device. The software produces reports that show cash flow, rental income, expense, taxation and equity reports. There’s also plenty of videos on the website so you can see exactly how it works.
14 days Free Trial. No payment details required to sign up.
£29.97Ex VATPer month
£397Ex VATOne off payment
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Desktop software, great for the Portfolio landlords & Letting Agents!
If you don’t want a cloud based application, and would prefer traditional desktop software, this is the one for you! This is a complete property management system for managing rents & tenants, designed for people who like to install the software directly to their PC, laptop or server (on Windows OS) and back up their data locally.
You can see how this package works by going to the Property Portfolio Software Website and clicking on the “demo” button.
Landlords Property Manager can be purchased outright (with a 90 day money back guarantee) or on a monthly subscription basis (no minimum term contract).
Free landlord Management Software – good for storing key details of property & tenancy, and basic expense tracking and features!
To give you the choice, and because I appreciate not everyone wants to splash out on landlord/property management systems, here are some of the free options available.
Fair warning, you generally really do get what you pay for, and that will be apparent when you take a look at the following websites- they’re not exactly ‘pretty’…
However, I wouldn’t discourage anyone from trying them out, the freebies…
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Online landlord software, suitable for landlords with a small portfolio!
I’ve actually tried this software. It was ok, but a little too old school for my likings. There were a lot of forms on different pages, so it made simple things like adding a new property/tenant long winded. Most of the forms could have been combined into one page, saving a lot of user time.
Not a particularly user-friendly experience, in my opinion.
But it’s free, and it works, it also generates a lot of useful landlord forms E.g Tenancy Agreements.
According to the owners, it’s the best landlord software in the world…probably. Yeah, I’m not sure about that.
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Online landlord software, suitable for landlords with 1 – 10 properties
Another web-based application which offers a free service, amongst premium versions which come at a cost. But the free version is perfect for single landlords with 1 – 10 properties.
I’ve not used it, but there appears to be a load of features. You can see details and screenshots on the Smart Property Manager Feature Page.
From what I’ve seen, it doesn’t look very user-friendly or modern either. A common trend among the freebies, which isn’t surprising.
Why & When Landlord Management Software?
Back in the day, I used to use a regular, custom Landlord Management Excel Spreadsheet, but the flaws of that quickly became apparent as my portfolio started to expand. The spreadsheet’s features are basic; it only calculates my income and expenditures.
Don’t get me wrong, it’s fine for someone with one or two rental properties, and for those only looking to track transactions, so I welcome anyone to test it out, and even make improvements (if you’re handy with excel).
However, if you demand more features, control and transparency, like forecasting, annual rental income tax using HMRC guidelines (extremely useful), financial reporting, tenant management, repairs & maintenance management, then it’s probably time to ditch the spreadsheet and make the upgrade to a specialist piece of kit.
And remember, landlord software is tax deductible :)
Any other recommendations?
If anyone is aware of any other product, please let me know, and I’ll add it to the list.
Also, if anyone has had any experience with any of the above, or similar products, please let me know! I’d love to hear your recommendations. But please, if you leave any feedback, make it useful and informative (e.g. specify why it’s good/bad), don’t just recommend a product for your own personal gain- because the comment will be removed.
Please refer to Angelina’s comment (comment #69) for a good example of “useful”
Disclaimer: I'm just a landlord blogger; I'm 100% not qualified to give legal or financial advice. I'm a doofus. Any information I share is my unqualified opinion, and should never be construed as professional legal or financial advice. You should definitely get advice from a qualified professional for any legal or financial matters. For more information, please read my full disclaimer.